Most teams spend time moving information between people and systems — not on the work itself. VaultIQ ships a focused 7–10 day Sprint that automates the worst of it, on the systems you already run.
"The manual part isn't the data entry — it's chasing missing details and reconciling between systems."
SPRINT · EXISTING SYSTEMS · NO NEW PLATFORM
Someone has to check records, chase missing details, and reconcile what doesn't line up across systems. That time compounds every cycle — and it gets hand-waved as "just how it works."
Checking a spreadsheet against a portal, waiting on a missing doc, re-keying a value your own system already holds.
Nobody budgets it, because nobody measures it. The hours are real and recurring, buried in how the team "gets it done."
Adopting a platform asks your team to re-learn a whole system to solve one pain. The expensive work often stays manual.
A focused engagement. We scope it before we build, then hand back one working process — not a new platform to learn.
We watch the real workflow with you — where the time actually goes, and which step is costing the most. We don't assume it's the data entry.
A written plan for exactly what will be automated, on which existing systems. You approve the scope before any building starts.
We implement the automation around the systems you already use — no new platform, no re-training your team.
You get one working process with the people who run it, ready for your team to own and trust.
No new system for your team to learn. The deliverable is one automated workflow inside tools you already run — agreed in writing before we build.
The specific process you approved, running inside the systems you already use — not a new tool to adopt.
Exactly what gets built, on which systems, in how many days — before a single line of automation is written.
Handed off with the people who run the workflow, so it stays yours — no dependency on us to keep it alive.
Recurring, document-heavy work in insurance, benefits and TPA operations — where information moves between people and systems every cycle.
Policy records, carrier statements and invoices matched and reconciled — discrepancies surfaced before close, not after.
Enrollment, renewal documents and carrier data pulled together — the checking, chasing and reconciling that eats admin time.
Claims files, bond accounts and status records kept consistent across systems — without re-keying the same value twice.
One workflow, seen from the seats that carry it. Each of you gets the same automation with a different stake in it.
The recurring cost of manual checking and chasing gets removed — one workflow at a time, without a platform project.
Where the reconcile breaks, the automation goes — measured and scoped before we build a line of it.
The repetitive, error-prone part is what disappears — the value stays with the people who know the work.
VaultIQ is pre-launch and being validated with a small number of insurance and benefits operations on real workflows. We are deliberately honest about that.
That's why we don't publish invented case studies or fabricated hours-saved numbers. What we will do is scope one specific workflow, tell you in writing exactly what gets automated and on which systems, and only charge for what we deliver.
If your team keeps losing time to a manual handoff, we should talk — on email, at your pace, wherever you are.
No demo-stage theatre, no mandatory call. Scope and price agreed in writing before we start.
You tell us the workflow that's eating time; we share how a Sprint would approach it, in writing.
We inspect the specific process and give you a written plan — what gets automated, on which systems, and the fixed price.
7–10 days on your existing systems, one working process delivered. No platform, no re-training.
The conversation is asynchronous and written. Video is optional, never a gate.
The things most prospects press on before they'd start a Sprint.
Tell us who you are and which process you'd automate. We reply by email with how we'd scope it — no call required.